Scheme of Delegation 2022-2023 | St Mary's Catholic Primary School.

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Scheme of Delegation 2022-2023

Federation of St Mary’s and St Thomas of Canterbury

Catholic Primary Schools

GOVERNING SCHEME OF DELEGATION

This planner shows to which level the governing body may legally delegate functions:

KEY

Level 1: Full governing body

Level 2: A committee of the governing body

Level 3: An individual governor

Level 4: Headteacher.

Column blank: Action could be undertaken by this level.

Column blocked off: Function cannot be legally carried out at this level.

Governors must remember that although decisions may be delegated, the governing body as a whole remains responsible for any decision made under delegation.

			Decision Level				Delegated to
Key Function	No	Tasks	1	2	3	4	Delegated to
Budgets		To approve the formal budget plan each financial year plus the following two years	ü	ü			FGB
		To approve the revised annual budget each November	ü	ü			FGB
		To agree annual action plans and monitor how school premiums are spent (i.e. PE and sports premium, service premium and the pupil premium)	ü	ü	x	x	FGB
		To monitor monthly expenditure	ü	ü	x	ü	F&S
		To establish a charging and remissions policy	X	ü	x	x	F&S
		Variations to budget headings (Virement) over £5,000.	X	ü	x	X	F&S
		Variations to budget headings (Virement) under £5,000	X	X	x	x
		Authorise expenditure over £10,000 inc from Devolved Capital	ü	ü	x	X
		Authorise expenditure up to £10,000 inc from Devolved Capital	X	ü	x	x	F&S
		Authorise expenditure up to £2,999 inc from Devolved Capital	x	x	X	ü
		Authorise Petty Cash up to £60	x	x	x	ü
		To enter into contracts (GB may wish to agree financial limits)	ü	ü	x	ü	F&S ToR
		To make payments	x	x	X	ü	HT
Staffing		Headteacher appointments (selection panel)	ü				FGB
		Deputy appointments (selection panel)	ü				FGB
		Appoint selection panel for other members of the senior leadership team	ü	x	x	x	FGB
		Ratify or reject decisions of appointed appointment panels	ü	x	x	x	FGB
		Appoint other teachers	X	X	X	ü	HT
		Appoint non-teaching staff	x	x	x	ü	HT
		Agree a pay policy	ü	x	x		FGB
		Pay discretions (inc HT)	x	ü	X	x	Pay
		Establishing disciplinary/capability procedures	ü	x	x	x	FGB
		Dismissal of headteacher	ü	x	x		FGB
		Dismissal of other staff	x	x	x	ü	HT
		Suspending head	ü	x	x		FGB
		Suspending staff (except head)	x	x	x	ü	HT
		Ending suspension (head)	ü	x	x		FGB
		Ending suspension (except head)	x	ü	x		F&S
		Determining staff complement	ü	ü	x		FGB
		In voluntary and foundation schools to agree whether or not the Chief Education Officer/diocesan authority should have advisory rights	ü	x	x		FGB
		Determining dismissal payments/ early retirement	x	ü	x		F&S
		To produce and maintain a central record of recruitment and vetting checks	x	x	x	ü	HT
Curriculum		Ensure National Curriculum (NC) taught to all pupils	ü	x	x	x	FGB
		Consider any disapplication for pupil(s)	x	x	x	ü	HT
		To decide which subject options should be taught having regard to resources, and implement provision for flexibility in the curriculum (including activities outside school day)	ü	x	x	x	FGB
		Establish and review a sex and relationships education policy and ensure that parents are informed of their right to withdraw their children	ü	x	x	ü	FGB
		To prohibit political indoctrination and ensuring the balanced treatment of political issues	x	x	x	ü	HT
Performance Management		To adopt and review teacher appraisal policy	ü	x	x	x	FGB
Performance Management		To appoint the panel to carry out the appraisal of the headteachers	ü	x	x	x	FGB
Target Setting		To set and publish targets for pupil achievement	x	x	x	ü	HT
Discipline/Exclusions		To produce a set of written principles for the school behaviour policy and present these for consultation	ü	x			FGB
		To review the use of exclusion and to decide whether or not to confirm all permanent exclusions and fixed term exclusions where the pupil is either excluded for more than 15 days in total in a term or would lose the opportunity to sit a public examination. (Can be delegated to chair/vice-chair in cases of urgency)	ü	x			FGB
		To draft the content of the school behaviour policy and publicise it to staff, pupils and parents	x	x	x	ü	HT
Admissions		To annually determine admissions arrangements	ü	ü			FGB
		To consult annually before setting an admissions policy	ü	x			FGB
		Admissions: application decisions (but in community and controlled schools only where the LA has delegated this power to the governing body)	X	ü			Admissions
		To establish and publish an admissions timetable	x	ü			Admissions
		To appeal against LA directions to admit pupil(s) (Voluntary, Foundation and special schools; also, community and VC schools where LA is the admissions authority)	x	ü			Admissions
Religious Education		Responsibility for ensuring provision of RE in line with school’s basic curriculum (all schools) NB this must fall into line with locally agreed syllabus	x	x	x	ü	HT
Religious Education		To ensure that all pupils take part in a daily act of collective worship in line with statutory requirements				ü	HT
Collective Worship		In all maintained schools to ensure that all pupils take part in a daily act of collective worship (after consulting GB)				ü	HT
Collective Worship		Arrangements for collective worship in Foundation schools of religious character, VC or VA schools (after consulting head)	ü	x	x		FGB
Premises & Insurance		Buildings insurance and personal liability– GB to seek advice from LA, diocese or trustees where appropriate (it is suggested that the GB as a whole should be involved in this decision)	ü	x	x		FGB
Health & Safety		To institute a health and safety policy (in community and VC schools this would be the LA)	ü				FGB
Health & Safety		To ensure that health and safety regulations are followed	x	X	x	ü	HT
School Organisation		To publish proposals to change the category of school	ü	x			FGB
		Proposal to alter or discontinue voluntary foundation or foundation special school	ü	X			FGB
		To decide whether to convert to academy status	ü	x	x	x	FGB
		To set the times of school sessions and the dates of school terms and holidays except in community and VC schools where it is the LA	ü	x	x		FGB
		To establish a Data Protection policy and review it at least every two years and register with the Information Commissioner’s Office	x	x	x	ü	HT
		To ensure that school lunch nutritional standards are met where provided by the governing body	x	x	x	ü	HT
		To ensure provision of free school meals to those pupils meeting the criteria	x	x	x	ü	HT
Information for Parents		Overall responsibility for ensuring that statutory requirements for information published on the school website, including details of governance arrangements are met.	ü	x	x	x	FGB
		To establish, publish and review a Complaints Procedure	ü	x	x	x	FGB
		To establish and publish a Freedom of Information scheme and ensure the school complies with it	ü	x	x	x	FGB
GB roles, procedures and development		To draw up instrument of government and any amendments thereafter	ü				FGB
		To appoint (and remove) the chair and vice-chair of a permanent or a temporary governing body	ü				FGB
		To appoint and dismiss the clerk to the governors	ü				FGB
		To hold a full governing body meeting at least three times in a school year or a meeting of the temporary governing body as often as required	ü				FGB
		To appoint and remove community governors.	ü				HT
		To set up a Register of Governors’ Business and personal Interests	ü				FGB
		To approve and set up a Governors Expenses Scheme	ü	x	x	x	FGB
		To publish the structure and remit of the governing body and any committees including governor appointment details, terms of office and attendance record	ü	x	x	x	FGB
		To submit governor information to the DfE database Getting Information About Schools	x	x	x	ü	HT
		To discharge duties in respect of pupils with special needs by appointing a “responsible person” in community, voluntary and Foundation Schools	ü	x	x		FGB
		To approve and set up a governors’ expenses scheme	ü	x	x	x	FGB
		To agree governor induction and training programme	ü	x	x	x	FGB
		To regulate the GB procedures (where not set out in law)	ü				FGB
		To review progress against strategic plan and evaluate governing body performance	ü				FGB
Federations		To consider forming a federation or joining an existing federation	ü				FGB
		To consider requests from other schools to join the federation	ü				FGB
		To leave a federation	ü				FGB
Extended Schools		To decide to offer additional activities and to what form these should take	ü				FGB
		To put into place the additional services provided	x	x	X	ü	HT
		To cease providing extended school provision	ü	x	x	x	FGB

Date of Review	3rd October 2022
Next Review Date	Autumn Term 2023
Responsibility FGB/Committee	FGB
Signed by Chair of Governors	Alexandra Pettitt Co-Chair of Governors